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ALWAYS - THE LAST SUNDAY IN JUNE

Sunday 30th June 2019

11 am to 4.30 pm


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HORBURY SHOW ORGANISERS

The Rotary Club of Horbury & Ossett Phoenix

on behalf of

The Rotary Club of Horbury & Ossett Phoenix Trust Fund

registered charity

number 1042627


  

Show Date & Times

 When and what kind of work do we need help with?

We are looking for volunteers for a wide range of jobs during the weekend of the Horbury Show and the majority only require a reasonable level of strength and fitness.

Planning and organising of the show begins in January and even after the Show work goes on to eventually finish about two weeks later in early July, with the clearing up, final accounts, and letters of thanks. This work is carried out by a committee of 10 people and skills required include good team working, initiative, clear verbal and written communication, imagination, organising ability, and a good community network.

The physical work for the show really starts a few weeks before the Show with the posting of advertising signs at approved locations.

The Show Weekend:

Friday 28th June

  • On Friday 28th before the Show on Sunday 30th June, when all the equipment which will be required on the day is collected from storage in 4 locations and loaded on to 3 vehicles. These Friday tasks start about 3pm and conclude by 6pm and requires some heavy lifting - equipment remains on the vehicles until Sunday morning.

Saturday 29th June

  • Saturday morning (29th) sees a small team of people marking out the park site to show the position of stalls, main ring, dog show ring and other areas and routes and Saturday afternoon involves a larger group undertaking a park clean up including picking up of litter and any dog mess found in the main showground areas, We would like some volunteers to help with this Saturday afternoon work.

Sunday 30th June - Show Day

  • Sunday morning (5.30am) a small team start placing the road direction signs on the surrounding roads to guide stall holders and public to the correct entrances to the park - this work is usually completed by about 7.30am.
  • Also out early usually about 6.30am are a small team placing the 'No waiting cones on the streets immediately adjacent to the park to minimise disruption to residents and ease traffic flow.
  • The bulk of the set up work begins at 7am with the arrival of the vehicles loaded with all the equipment - these need offloading into the right locations and the process of setting up rings with pins and ropes, erecting internal signage, setting up catering area's, positioning stall holders and their vehicles, managing safe routes for traffic and pedestrians, manning the 3 gates. The bulk of physical work connected with the setting up of the rings is usually completed by about 9am, but there is always additional work to be done assisting some stall holders with erecting tables, or lifting goods onto our own bric a brac stall. The erection of tents and gazebos are tasks which we are regularly called upon to assist with.
  • From about 9.30am onwards a steady trickle of members of the public and stall holders continues until 11am when the Show is officially opened and performances start in the main ring.
  • Two people are allocated to ensuring the performers are in place and on time throughout the day whether they be in the main ring or side areas such as the brass band or the Punch and Judy show. Parking of our customers cars is a major operation in itself, we operate a one way system for the public car parking area and managing the exit is just as important as the entrance, especially from about 3.30pm onwards. We distribute programmes and seek donations from the public as they enter the park and seek further donations as they leave the park - it is just shaking a bucket and asking if they have enjoyed the show. Throughout the show team members take turns in pairs to empty the wheelie bins and carrying the waste in plastic bags to two large skips parked close by.
  • About 4pm the volume of traffic leaving the show increases significantly and as a consequence extra team members are required to marshal the vehicles to the main exit at the junction of Church Street and Wakefield Road (We employ a traffic management company to direct traffic on the highway).
  • As the show closes at 4.30pm we start dismantling the rings, directing all the stall holders and veteran cars on safe routes at low speeds to the showground exit at the top of Sunroyd , and collect all equipment(including No Waiting cones) for loading onto vehicles ready for return to storage. All the wheelie bins are emptied and a litter pick of the park is conducted. Once vehicles are fully loaded teams are sent with them to the storage locations for offloading. Usually the park is clear of activity by 6.30pm.

Monday 1st July

  • All the street signs are removed and returned to storage.

There are opportunities to assist in all activities and the following grid has been designed to enable volunteers to identify what they would like to do to help and the times they are available/willing to do so. Ideally a minimum of two hours commitment will be great.


 Volunteering Options Table full width

Please download the above table (PDF) for viewing and printing - DOWNLOAD

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 YOUR Horbury Show needs YOU so please help -  contact us on

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or text on 07717 108415, or the Horbury Show Facebook page